Who are Lawsyst?
Lawsyst is a product of ITSec; a UK based software company in Leicester since 2000. We have a large application development & integration portfolio, including experience with fintech and legal technologies. Our primary focus is user experience and we put a lot of effort into developing software that is intuitive and easy to use.
How does lawsyst criminal legal aid billing software help ensure compliance with LAA rules?
Criminal legal aid billing software is designed to align billing processes with Legal Aid Agency (LAA) requirements. It embeds billing codes, fixed fee structures, and hourly rates directly into workflows. This reduces the likelihood of mis-coded claims, ensures prior authorities are properly recorded, and automates export into formats accepted by CCMS. By reducing manual entry, the software mitigates the risk of rejected claims and helps firms remain audit-ready at all times.
Who can use Lawsyst?
Lawsyst is ideal for law firms of all sizes, solo practitioners, corporate legal departments, and legal service providers.
What role does CCMS integration play in criminal legal aid billing?
Integration with the Client and Cost Management System (CCMS) is critical for firms handling criminal legal aid. Without it, practitioners would need to duplicate work by entering data manually into the CCMS portal. Billing software that integrates directly reduces duplication, allows bulk uploads of claims, and ensures data accuracy. It also provides real-time error checking so inconsistencies are flagged before submission, reducing the chance of LAA rejection.
Why are audit trails essential in criminal billing compliance?
Audit trails provide a transparent record of every entry, amendment, or deletion within a matter. For criminal legal aid, where compliance with the LAA and Solicitors Regulation Authority (SRA) is closely monitored, audit logs protect firms by showing who made changes, when, and why. This accountability is essential when responding to LAA queries and demonstrates that the firm maintains robust internal controls.
Is Lawsyst available on-premises?
Yes. For larger installations, we offer an on-prem solution.
How can a billing software reduce errors in disbursement claims?
Disbursements such as expert reports, travel costs, or interpreter fees are heavily scrutinised by the LAA. Billing software reduces errors by enforcing mandatory fields (e.g., invoice, proof of payment, prior authority reference), automatically categorising disbursements under correct LAA headings, and linking documentation directly to billing lines. This makes claims more defensible and lowers the risk of disallowed costs.
What are the main features of Lawsyst?
Lawsyst is a legal case management system that features time recording, invoicing and document management tools. It also supports lawyers with disbursements, also known as cost recoveries, lead management, and legal aid & private billing for hourly, fixed fee, retainer & CFA based fee schemes. Lawsyst also integrates with Outlook and Office 365 and has a built-in CRM. Its powerful workflow system guides you seamlessly through each matter.
How does Lawsyst ensure data security?
Lawsyst uses end-to-end encryption, multi-factor authentication, and secure cloud storage to protect sensitive client and matter data.
What are prior authorities (PAs) and how can software manage them effectively?
Prior authorities are LAA approvals required for high-cost disbursements such as expert evidence. Software can streamline PA management by routing requests internally, storing LAA decisions in the matter file, and linking them to the relevant disbursement. This ensures that when the bill is submitted, the evidence of approval is instantly available, reducing disputes and payment delays.